Currently I am taking two classes through the University and one for the library. All three are online. Currently two have to do with project charters.
I hadn't made the connection of the Grants Magic class being related to any of my schooling courses until after I contributed my thoughts to the discussion of my other charter class. We were supposed to come up with a scenario in a situation gone wrong and how more productive it would have been to use a charter. I had read some material and looked at countless videos and was still at a loss. I sent a few links over to my husband and asked him to please review and dummy it down for me. How would I possibly be able to explain how a charter would work for me if I haven't ever remembered using one before.
Roland did come up with a situation that in which we had adapted the plan (or charter) of another but it really wasn't accurate to what I thought that I needed. Perhaps I'm wrong, but I think a lot of trial and error has to take part before one actually knows what to plan. It wasn't just me that lacked understanding. This particular week seems to have the entire class at a loss. The scenario I finally came up with is one we are currently trying to smooth over, and that is the library staff and functions of the facility.
As of now, our library is not even considered a public library by definition, but rather a third party operation. There are many who are willing to assist in order to keep the existence of the library, but not everybody knows quite "how" to assist. Not everyone has been trained. Not everyone is qualified to handle every aspect of what needs to be done. Our leaders have been spread too thin or else haven't quite gotten the gist of all things either.
My instructor had asked permission to use my example in her lecture. Wow. I must have had a better handle on it than I thought. Still there are several class members who are still in the "Huh?" stage. I answered one class mate using the example of Roger Bushell the great escape found here and here. I wasn't able to create a project charter for the library as my understanding of the entire aspect is still limited. In order to assist my fellow classmates with something visual, I also created this mock charter according to my own understanding and shared it with the class.
I realize I've written many thoughts in this post that my average reader may not understand. Welcome to My World! This is where I am Roger Bushell had served in the British military during World War II and was known for planning and assisting in great escapes from prison camps. When he arrived in what the Germans believed was an escape-proof camp, Roger was asked to assist with the largest escape on record. Roger accepted the challenge and met each prisoner of the camp in order to utilize each skill so that the entire camp would be able to work together to make this escape.Now a written charter would not have worked as they couldn't risk having the German soldiers know what they were planning. Several teams had been created to help the plan to move along. Some teams would dig tunnels, some teams would hide the underground dirt, there was even a team of prisoners practicing Christmas carols as a means to cover up the noise of the digging. It was actually quite a genius plan.
Without the verbal charter or organization of the teams and specific jobs of communicating and working together, the prisoners would have not been able to dig the tunnels or make their escape (WWII). Each of these team members would also have a project charter. Danny (and Danny was not actually the leader in the movie, but was the only name I could think of) would assign his team members to dig certain parts of the tunnel and send another team member to collect something to hold the tunnels in place. Hector would select music and pretend to lead his choir in beat with the hammer (or other tool being used) and the scavenger has to work with all groups to learn what is needed and what to steal or trade. Probably not the best example of a charter, but I think this is how it works. I asked for the class or instructor to please correct me if I'm wrong - and perhaps add their own thoughts and fill in the blanks that I still don't understand.
A proposal was made at the last library meeting I attended for four teams to work on finances, PR, training; I forget the other. I signed up for training. We have a new check in/check out system (no longer on cards and pockets . . . yea!), public computer assistance and Dewey decimal filing that we need to take care of. Those are the three big ones that I see. Each team should create a charter similar to that above and break each group down even further.
We need to utilize the talents of our volunteers so that we can know how often to schedule, who specializes best in each area and how they will best work together. I would really like the opportunity to assist in training and get to know each volunteer. As of now, I really don't know many of the volunteers and so I don't know where their strengths are or where they feel most comfortable.
Project Charter. (2017). Retrieved from GoLeanSixSigma.com: https://goleansixsigma.com/project-charter/
Sturges, J (Director). (1963). The Great Escape [Motion Picture].
Squadron Leader Roger Joyce Bushell. (n.d.). Retrieved from Pegasus Archive: http://www.pegasusarchive.org/pow/roger_bushell.htm
World War Two – The Great Escape. (2016). Retrieved from History on the Net: https://www.historyonthenet.com/world-war-two-the-great-escape/